Understanding your objectives and vision, we will work to architect the perfect conference, using our negotiation skills to minimize the attrition and risk management for your association or company.

• Site search and venue selection
• Contract negotiation
• Hotel group booking and contracts
• Preferred supplier relationships providing excellent buying power to the client
• Critical path development
• Communication center and secretariat office for your conference
• Final reporting
• Attrition, reduction and risk management

As event and financial specialists, we excel at keeping your budget organized while providing detailed financial reports, balance sheets, account reconciliations, and more.

• Develop and maintain budget
• Process funds through a congress-designated account
• Monthly bookkeeping & account reconciliation
• Ongoing budget and banking reports
• GST management
• Invoicing
• Conference audit coordination

We are committed to helping you achieve the best return on your investment. With our extensive experience, we’ve learned what works and what doesn’t in marketing and promotions. Let us assist you in choosing the most effective promotional strategies to brand and market your event.

• Develop strategic marketing plan
• Graphic concept and branding
• Logo development
• Website design and maintenance
• Database management 
• Development of print materials
• Journal and e-newsletter advertisements
• Promotion at Industry meetings

SEM will manage your delegate registration and housing requirements. Allow us to streamline the process for you and, in turn, save you countless hours, money and reduce your liability with the contracted hotels.

• Hotel/Venue selection
• Negotiate best-possible room rates, concessions and reductions of liability
• Process and confirm hotel reservations
• Manage rooming lists with partner hotels
• Manage sponsor group registration and accommodation
• Database design & management
• Develop easy-to-use registration form 
• Process registrations and financial transactions, including secure credit card processing
• Precise handling of due payments
• Distribute Letters of Invitation for international attendees
• Provide comprehensive registration reports
• Name badge design and printing
• Coordination of delegate kits
• Onsite registration management and credit card processing
• Manage lead retrieval and track delegate attendance
• Develop VIP protocol for VIP officials

We understand how crucial Sponsorship and Exhibitor participation is for a successful event, which is why we designate one of our professional staff members to look after these issues for you, maximizing potential opportunities, fostering lasting partnerships, and driving sponsorship revenue.

• Strategic management & sales prospecting
• Develop industry-specific sponsorship package
• Sponsor and exhibitor and implementation
• Collection of information for program materials
• Logistics management
• Design & manage exhibit floor plan layout including exhibit booths & table top displays
• Exhibit sales and administration
• Manage logistic supplier contracts (Customs Brokers, shipping, material handling, stand builders, electrical and rigging)
• Exhibitor’s kit development and distribution
• Arrange security

SEM’s ability to work side by side to guide you through the development of program structures, deadlines for paper submissions, managing the review process, and speaker arrangements, will give you confidence when constructing your event.

• Meeting format development
• Invited speaker management including travel, accommodation & honoraria reimbursements
• Committee meetings
• Develop abstract review guidelines
• Coordinate review committee
• Abstract management
• Correspondence with all presenters
• Poster presentation floor plan and management
• Satellite symposia management
• Technical and facility tours
• Production of final program and abstract book

Let our skilled creative team keep your attendees happy by creating a robust social program that will have them talking for years to come.

• Optional tour programs
• Accompanying Persons 
• Transportation
• Gala banquets, VIP and President’s receptions
• Incentive programs
• Corporate events, launches and promotions

Our On-Site Management team will ensure that your vision and goals remain our only priority, as we tend to all your event elements, creating a seamless attendee experience.

• Trouble-shooting and onsite logistics
• Venue and supplier liaison
• Meeting space management and room allocations
• Audio visual, technical production and communication services
• Speaker Services management
• Catering requirements
• Signage design and creation
• Décor
• Interpretation
• Registration and staffing
• Tourist information desk

Your event was a huge success! Now it’s time for the post event administrative work to be completed. We LOVE this stuff, which is why we will handle all of the fine details, then provide you with reports, statements, and final numbers.

• Master registration database
• Updated marketing / mailing database
• Review and process invoices and finalize payments
• Final report on expenses and revenues
• Transfer of funds to designated client account
• Report of final registration, financial statements, sponsorship and exhibits, session attendance, food and beverage attendance, hotel group pickup
• Thank you letters to Invited Speakers, sponsors and committee members

Contact us to find out how Simply Eventful Management can make your conference a success.